Annual Budgeting

Each year the College gives the Union a sum of money to be spent on our members. A large proportion of this is allocated directly to Clubs, Societies & Projects (CSPs) to support student-led activities. This is what we call 'Union grant'.

It’s important to write a budget for your CSP. Without one, your group cannot be considered in Annual Budgeting or be allocated any Union grant 


What is the purpose of an annual budget?

Writing a budget will help you to:

  • Outline your plans for the following year; this will help the next committee to see what the CSP can afford 
  • Keep track of and manage your finances
  • Reflect on the progress your CSP is making year on year
  • Apply for Union Grant funding (if eligible) to subsidise the core activity of your CSP
  • Provide evidence when applying for other sources of income e.g. sponsorship

Your budget should be used throughout the year and updated regularly so that you can keep track of your overall finances and reflect on the progress you have made

You will find it useful to look at previous budgets and equally, your successors will find your budget useful if it is detailed and done well. Bear in mind that the Annual Budgeting process has changed considerably this year (2018/19) and so any previous budgets should just be used for guidance; all CSPs will have to fully rewrite their budgets. 


Annual Budgeting timetable

07 December 2018 Budget submissions open for CSPs (via eActivities)
21 January 2019 Budget submissions close for CSPs (12:00, Midday) ; Budgeting opens for MGs/CUs (17:00)
01 February 2019 Budgeting closes for MGs/CUs (12:00)
05 February 2019 Budgeting meeting 1 (18:00)
26 February 2019 Budgeting meeting 2 (18:00)
5 March 2019 Budgeting meeting 3 (18:00)
15 March 2019 Budget allocations distributed to CSPs
TBC Appeals

Please note the above timetable is subject to change at the discretion of the Deputy President (Clubs & Societies) and the Clubs, Societies & Projects Board (CSPB). For this reason please pay attention to emails from Student Activities and stay in touch with your Management Group or Constituent Union.

Appeals dates will be released after the third budgeting meeting.

Good luck with your budget!



We will be running a series of Annual budgeting training workshops throughout December and January. Please take a look at the What's On calendar to sign up.