Incubator Report

The Incubator report is a way to show The New Activities Committee (NAC) what you have been up to over a term and how your new Club, Society or Project is running. The aim of the report is to enable you to progress into becoming a full society by reflecting on your achievements so far.

What to include in your report

The committee would like to see the following points covered in the report:

  • Events you have run and a summary of them (at least 2-3 Give it a Go events with lots of photos!)
  • Attendance figures at the events or any general stats you can include
  • What you plan on doing to keep the attendance up
  • What you plan on doing to gain new members
  • How you plan on retaining members (how will you keep people interested?)
  • Your social media presence – have you created a Facebook/Twitter page? How many likes/followers does it have?
  • What are your plans for the future? What would you like to achieve in 1 month, 3 months, 6 months to a year’s time?
  • Evidence of meeting the minmum requirements where applicable

Minimum Requirements

The committee also require clubs to meet the following minimum requirements to graduate out of the Incubator:

Minimum of 20 members
within 1 year
Submission of Annual Risk Assessment
within 2 months
within 1 year
Affiliations and instructor details submitted (submit as n/a if not applicable)
within 1 year
Inventory logged
within 1 year
Be financial sustainable (not be in debt) eActivities Constant 
Have all CSP finances and transactions processed and present on eActivities eActivities  Constant
Submit an Annual Budget to be included in your report
(please note: you will not be eligible for funding however this shows us your financial planning for the next year)
Within the Annual Budgeting process (spring term)
Submit a Constitution
within 2 months
At least 1 club officer attends an Officer Academy*
Register signed at training workshop
within 1 year
Run at least 2 events/activities per term
(at least 20 attendees (minimum membership); event to be run solely by your club without collaborating with another ICU CSP)
List on Union 'What's On' calender & include details in report within 1 year
Submit 1 report per term on club activity Email Every term

*If your club officers can't attend an Officer Academy then alternatively they can complete the 4 workshops that are included in the day. This includes: Club Finance, Club Funding, Officer Induction & Events Management & Space. These will be run on an ad-hoc basis throughout the year. A timetable can be found on the Workshops page.

Please note that, in line with the NAC Policy, if a CSP is in the Incubator for 12 months and has still not met the requirements of the Committee as set out in the Policy, they will be closed. This is in effect from the beginning of the 2017/18 academic year.