Welcome to the Union family!

Congratulations to both new and returning committee officers on your roles; we look forward to working with you over the next 12 months.

To begin there are some important things you need to know before you get started.


For those of you that are new to the Union we would like to introduce you to eActivities, the System you will use to administer many of the behind the scenes tasks of running a Club, Society or Project (CSP). From bookings rooms to claiming a reimbursement, this will be your virtual home for the next year.

Make sure to explore all of the functions it has to offer and familiarise yourself as best as possible.

Financial Responsibility

Before you can process any financial transactions your Chair/President and Treasurer must sign a Financial Responsibility form. Please print off a copy and hand it to Reception at the Student Activities Centre (Union building, Beit Quad, Level 2).

Alternatively you can email a scanned hand signed copy to union@imperial.ac.uk, you will however need to visit the Union Reception (Beit Quad, Level 2) to sign the form in person.

Training Quizzes

All committee officers will have a series of online quizzes to complete before access can be given to various functions on eActivities. For instance, you will need to complete the ‘Requesting Spaces’ quiz in order to book rooms.

Before taking the quiz we advise you read the accompanying training manual which will give you all the information needed.

Officer Academy

This June we will host Officer Academy, a comprehensive training day to give you the tools and knowledge to hit the ground running.

Dates are to be confirmed however we will be in touch with more details closer to the time.

To learn more about that day visit the Officer Academy page.

Freshers’ Fair stall bookings

Applications for a stall at Freshers’ Fair will open in July so keep an eye on your emails and the Union website. To secure your place at least one committee member will need to attend a Fair Briefing in September.

Mailing Lists

To receive important updates from the Student Activities team, subscribe to the Incoming Officer mailing list.